Privacy Policy

DATA PROCESSING NOTICE

This is the Data Processing Notice (also known as a Privacy Policy) of the Guernsey Women’s Golf Development Squad (the “Squad”). It is issued in compliance with the Data Protection (Bailiwick of Guernsey) Law, 2017 (the “Law”).

We are committed to protecting and respecting your personal data and ensuring you are informed about how we use it. We acknowledge our obligations under the Law, and we undertake to the best of our ability, to protect your personal data in accordance with the Law.

We acknowledge that all processing of personal data must be lawful, fair and undertaken with transparency.

This Notice sets out how and why we collect and use your personal data and our legal basis for doing so.

Who are we?

The Squad was formed to promote and develop women’s golf in Guernsey and it has members from all the golf clubs in Guernsey. The Squad is registered with The Office of the Data Protection Authority (registration number DPA7163).

What do we do?

The Squad brings together female golfers across Guernsey and offers coaching sessions, matches and social events for its members.

What data we collect

We hold limited details relating to our members. This enables us to contact our members and fulfil our purpose.

Where does this data come from?

The personal data we process is given to us directly by you, our members and from someone else acting on your behalf (e.g. parent or guardian) and/or from inquiries through our website, telephone calls, emails or social media. We do not collect any personal data from any other sources.

How we use your personal data

The personal data is used to carry out the administration of the Squad and to arrange coaching, matches and events.

Our lawful basis for processing your personal data
In order to provide you with the services you require, we use our legal contractual basis for processing your personal data and/or rely on our legitimate business interests.

Consent

In instances where we are not relying on a contractual and/or legitimate business interests’ basis, we rely on consent to lawfully process your personal data. This has been provided by members when they submitted their Application to join the Squad (“Joining Form”). Consent can be obtained in writing, orally, or by email. You have the right to withdraw your consent at any time, however, it must be highlighted that by withdrawing your consent we may not be able to provide you with our core services.

Types of personal data we collect

• Your contact details, such as: name, postal address, email address and mobile phone number
• Your age
• Your golf club, how frequently you play golf, how long you have played golf, if you play golf competitions
• A record of our communications with you
• WhatsApp messages

Special category data

Defined in the Law as – “Personal data revealing an individual’s racial or ethnic origin, political opinion, religious or philosophical belief, trade union membership, genetic data, biometric data, health data, data concerning an individual’s sex life or orientation, & criminal data.” The Law requires this data to be processed with additional protection.

We do not process any personal data in this category as defined by the Law.

Sharing of your personal data

Data is shared with the Squad’s committee members and with coaches. Data is used to communicate on WhatsApp with members. We are unable to arrange coaching and events without this.

Transfer of data

Data is transferred to the Squad’s committee members and coaches. Data is used on WhatsApp.

Direct marketing

We send emails, WhatApps and newsletters from time to time. All members can opt out of receiving our emails and newsletters at any time.

Retention of data

All data is retained securely and only used for the purposes for which it was collected under the Law. Data is only retained for as long as is required to comply with our obligations, in order for us to provide you with the services forming part of a contract or with your consent. In any event, data is reviewed and weeded accordingly after 7 years.

Your rights

The Law provides you with a number of rights, but specifically and of relevance, you have the right to:
• request confirmation of the personal data that we hold about you and what we are doing with your data
• request correction of your personal data if incorrect, out of date or incomplete
• request that we stop any consent-based processing of your personal data after you have withdrawn that consent.

Social media

This notice does not cover any third-party websites or social media sites used in conjunction with the Squad. We are not responsible for the actions or activities of third-party website/social media outlets. You are advised to read the data collection and privacy statements on other websites and social media outlets you visit.

Cookies

Cookies (often known as internet cookies) are text files with small pieces of data — like a username and password — that are used to identify your computer as you use a network. Specific cookies are used to identify specific users and improve your web browsing experience.

Contacting us

We are defined as a Controller according to the Law. If you have any questions or queries regarding how your personal data is being managed, please contact the Squad by emailing birdie@guernseywomensgolf.gg

Contacting the regulator

If you feel that your personal data has been handled incorrectly or you are dissatisfied with our response to any requests you have made to us regarding the use of your personal data, you have the right to lodge a complaint with the data protection regulator – The Office of the Data Protection Authority (ODPA). You can contact them for advice by writing to:
The Office of the Data Protection Authority, Block A, Lefebvre Court, Lefebvre Street, St. Peter Port. Guernsey, GY1 2JP
by telephoning (01481) 742074, by email to info@opda.gg or you can submit a complaint online at www.odpa.gg and complete the ‘make a complaint’ section.

Approved by the Squad’s Committee: May 2025